Our department's mission is to collaboratively create a pre-K to 21 inclusive, strength-based school experience that empowers students to be independent, successful and productive citizens of their community.
Student Services Staff
- Inclusive Practices
- Child Find
- Procedural Safeguards / Parent Rights for Special Education K-21
- Independent Educational Evaluations
- Extended School Year for Students on an IEP
Inclusive Practices is a teaching platform that is built upon a belief and a mindset, that supports a continuum of services for each and every student in our district. Each student brings their individual strengths, diversity, and unique personalities to their learning journey. We support each student's rightful presence in their neighborhood school alongside their peers.
Annual Notice to Parents Regarding Child Identification, Location
Screening and evaluation of students in the Estacada School District under the Individuals with Disabilities Education Improvement Act (IDEA 2004)
This notice is to inform parents of the local responsibilities of Estacada School District for child identification, location, and evaluation activities to be conducted throughout the school year, in collaboration with other public agencies and community resources.
- Estacada School District must locate and identify children with established or suspected disability conditions, regardless of the severity of the disabilities. Child identification efforts include individuals with disabilities, aged birth through 21 years, not enrolled in school, as well as those who attend public and private schools, Head Start, State institutions, other child care or treatment facilities.
- The requirements for child find also apply to all children who are suspected of being a child with a disability and in need of special education and related services, even though they are advancing from grade to grade. Highly mobile children with disabilities, such as migrant and homeless children, must be included in child find activities.
- Estacada School District conducts child identification, location, and evaluation activities by providing public awareness, information dissemination through cooperative efforts with local, regional, and statewide public and private entities, including coordination with the Clackamas Educational Service District Early Childhood Special Education program under Part C of the IDEA for children who will be transitioning by their 5th birthday.
- Any personally identifiable information collected and maintained as part of the child identification, location, screening, referral, and evaluation process by Estacada School District are subject to the requirements of the Family Educational Rights and Privacy Act (FERPA).
- Estacada School District collects “personally identifiable information” to identify, locate, screen, and evaluate children with suspected disabilities during child find. “Personally identifiable information” includes: the name of the child, the child's parent, or other family members; the address of the child; a personal identifier, such as the child's social security number or student number; or a list of personal characteristics or other information that would make it possible to identify the child with reasonable certainty.
- Estacada School District also maintains a record of the number of referrals, evaluations, and children identified as eligible as a child with a disability within each eligibility category, in accordance with annual child count procedures required by federal and State requirements. However, State and Federal child count data are collected and reported utilizing the identification of disability categories. The Federal child count data collection is reported to the State (ODE) on an annual basis. The collection and use of child find data are subject to the confidentiality requirements under IDEA and FERPA. Any “personally identifiable information” collected, stored, disclosed, retained, or destroyed by Estacada School District is maintained in accordance with the FERPA, IDEA, and the Oregon Administrative Rules and the Estacada School District Board Policies & Administrative Rules.
- Estacada School District has developed and maintains a comprehensive, multidisciplinary referral, evaluation, and eligibility process for the identification of children with suspected disabilities.
- “Evaluation” means procedures used to determine whether a child has a disability under the special education law, IDEA, and the nature and extent of the special education and related services that the child needs. Interagency referrals and other public or private resources may be utilized as appropriate; however, Estacada School District retains the responsibility for ensuring the provision of timely evaluations at no cost to the parents.
- If you know a child who you suspect as having a disability and is in need of special education and related services, please contact the Estacada School District, Student Services Department, at 503-630-6871 Ext. 2905.
Through cooperative community action, we can better serve our youth.
Procedural Safeguards / Parent Rights for Special Education K-21
The current Procedural Safeguard Notices were prepared prior to the 2020-21 school year, but will remain in effect until districts and programs are notified otherwise.
Click below to see the current Procedural Safeguards (Parent Rights) in multiple languages.
K-21 Procedural Safeguards
Independent Educational Evaluations
Independent Educational Evaluation (IEE):
Under the Individuals with Disabilities Education Act (IDEA), parents/guardians may request an independent educational evaluation (IEE) at the Estacada School District’s/public expense if the parents disagree with the results of an evaluation conducted by the district. An IEE is only available in areas in which the district has completed an assessment. The district may pay for an IEE if the evaluation meets the criteria listed below. Or, the district may refuse to pay for the evaluation and initiate a due process hearing to show that the district’s evaluation is appropriate or that the evaluation obtained by the parents does not meet the district’s criteria. (Parental Safeguards, Oregon Department of Education, (ODE)
If the parents/guardians disagree with an evaluation for special education that has been conducted by the district, they may request an Independent Educational Evaluation (IEE) within six months of the date of the completed district evaluation.
The Student Services Administrator will be notified of any request for an IEE and will decide whether to agree to the request or initiate a due process hearing to prove that its evaluation was appropriate.
The district may ask why the parents disagree with the evaluation conducted by the district; however, the parents are not required to provide an explanation.
The Administrator may offer to conduct additional assessment. If the parent agrees to the district conducting additional assessment in lieu of an IEE, this is considered a re-evaluation.
If the district agrees to the IEE, parents will be given a copy of the policy and procedures, information about where they may obtain an evaluation, and the criteria that must be met. Parent/guardian is responsible for scheduling the IEE with the private evaluator. The district does not conduct an evaluation planning meeting or get parental consent for the IEE.
Parents/guardians may only request one publicly funded independent evaluation for each evaluation completed by the district.
Evaluators selected to conduct IEE's must possess the minimum qualifications specified and be located within the greater Portland metro area. Only the cost and portion of the evaluation that is being disputed is covered. District will not pay for other assessments outside of the disputed portion of the evaluation.
The Administrator will secure a Written Authorization for Release of Information from the parents to allow for the IEE provider to release the report directly to the district. The district will not pay for the IEE if the parent refuses or revokes consent to release the report directly to the district.
Results of any evaluation data and other information provided will be considered by the team in making decisions regarding the provision of a Free and Appropriate Public Education (FAPE) as required by the Individuals with Disabilities Education Act.
Parents have the right to seek independent evaluations at their own expense. It should be noted that when the same tests are repeated in a short period of time, the validity results decrease.
Payment will be denied for any Independent Educational Evaluations completed prior to obtaining written agreement from the District Student Services department.
IEE results must be considered by the school district if it meets agency criteria. However, no single assessment or procedure may be used as the sole criterion for determining whether a child is a child with a disability and for determining an appropriate education program for the child, therefore, the results of an IEE cannot be the sole determining factor for eligibility and individualized education programs.
A list of approved providers will be provided upon request.
Cost Guidelines for Evaluations
An independent, multidisciplinary evaluation will, in most cases, be limited to a total cost of $1,200. Single disciplinary evaluations will be limited to the following schedule of cost:
- Academic Achievement $350
- Adaptive Behavior $250
- Assistive Technology $450
- Auditory Acuity $200
- Auditory Perception (CAP) $200
- Cognitive $450 Vision $150
- Health $250 Functional Vision $200
- Neurological $750
- Motor $300
- Sensory-Motor Integration $350
- Speech and Language $450
- Social/Emotional/Behavioral $450
Costs above these maximal amounts will not be approved unless the parent can demonstrate that such costs reflect a reasonable and customary rate for such evaluative services or if the parents can demonstrate that there are other factors that make the extraordinary costs necessary.
Independent evaluators must agree to release their assessment information and results to the District prior to receipt of payment for services. The results of the independent evaluation will be considered in the diagnosis, program decisions, and placement of the student with disabilities as required by the Individuals with Disabilities Education Act and/or Section 504 of the Rehabilitation Act of 1973
Extended School Year for Students on an IEP
EXTENDED SCHOOL YEAR (ESY)
ESY Summer Contact: Jason Hobson, Director of Student Services (503-630-6871 x2906)
Sara Harmon, Admin. Assistant (503-630-6871 X 2905)
ESY services are provided during the summer for eligible special education students to help them maintain skills that are related to their Individual Education Plan (IEP) goals and objectives. Regression and recoupment are factors used to determine if a student is eligible for ESY services. ESY services are not the same as summer school.
What are regression and recoupment?
- Regression means that after a school break, a student loses more skills than would be expected of most students.
- Recoupment means that after a school break, a student takes significantly longer to relearn skills than is expected of most students.
Extended School Year Services are not:
- The same as summer school.
- To provide extra educational services - ones that would not otherwise be put on the IEP.
- To increase the student's skill level from what it was at the end of the school year.
- To teach new or different skills.
- To provide families summer activities for their children.
- To assist families with child care needs.
- Services provided because it would be "good" or "nice" for the student.
- Contact Information
- Homeless and Low Income Educational Assistance
- Estacada Food Pantry and Clothes Closet
Homeless and Low Income Educational Assistance
McKinney-Vento Homeless Program
Need Assistance? Call 211
Contact: Jason Hobson, email@example.com or 503-630-6871 ext. 2906
Oregon School District Homeless Liaisons works with school staff and local agencies to identify students who may qualify for homeless status (according to the McKinney-Vento Act) and, once identified, work to remove barriers these students may have in accessing their education.
If your Student is Lacking a fixed, regular and Adequate Nighttime Residence, please contact Jason Hobson, c/o Estacada High School, Student Services Department.
- Anyone lacking a fixed, regular and adequate nighttime resident including:
- Doubled up, sharing housing due to loss of housing or economic hardship
- In a motel, recreational trailer, or campground
- In an emergency shelter or transitional housing
- Living in cars, parks, or public spaces
- Not in the custody of a parent or guardian
- Migratory student
- Go to school, no matter where they live or how long they have lived there
- Continue in the school that they last attended before becoming homeless
- Receive transportation to the school they last attended
- Enroll in school without giving a permanent address
- Enroll and attend classes while the school arrange for the transfer of immunization records or any other documents required for enrollment
** These rights are established under the McKinney-Vento Homeless Assistance Act, Title X, Part C of the No Child Left Behind Act
Service to homeless students include:
- Enrollment assistance
- Transportation to/from school, if feasible
- Free or reduced meals (breakfast and lunch while at school)
- Community resource referrals
- Materials required to access education
- Student Support Fund
Student Support Fund
- Are you homeless, low-income, or just having a hard time making ends meet? Do you want your children to participate in school-related activities with their peers but it is difficult to come up with the all of the funds needed to make this happen?
- Our Student Support fund may be able to assist you. Contact your building secretary or counselor for more information. Assistance is dependent upon funds available.
- Donations to the fund should be made out to Estacada School District, Student Support Fund, attention Christina Weinard.
Estacada School District supports students who are experiencing homelessness or are at-risk of homelessness. If your family lives in any of the following dwellings: shelter, motel, vehicle, campground, on the street, in an abandoned building, recreational trailer, or other inadequate accommodations, or temporarily doubled-up with friends or relatives because you cannot find or afford to house your preschool–aged and school-aged children have certain rights or protections under the McKinney-Vento Homeless Education Assistance Act.
For help addressing your student’s educational rights contact Jason Hobson at 503-630-6871 Ext. 2906 or call 211.
Assistance in the Estacada – Clackamas County Area
- N.W. Housing Alternatives, 503-654-1007: Emergency shelter and housing assistance
- Housing Authority of Clackamas County, 503-655-8267: Subsidized rental housing
- Clackamas County Social Services, 503-655-8591: Rent assistance
- Community Development Division, 503-650-5640: PGE (Electric) financial assistance
- Estacada Area Food Bank, 503-630-2888: Open Tuesday and Friday
- Clackamas County Food Bank, 503-282-0555: Food Basket Program
- Gleaners of Clackamas County, 503-655-8740: Low-income food membership program
- Department of Human Services, 971-673-7300: Temporary aid, food stamps, JOBS program
Insurance, Medical, and Mental Health
- Estacada SBHC Wade Creek Clinic Orchid Health, 503-630-8550: On EHS campus; Primary care, immunizations, referrals.
- Clackamas Community Health/Dental, 503-655-8471: Primary care, immunizations, WIC, dental services
- Community Behavioral Health, 503-655-8401: 24 hour mental health crisis line
- Clackamas Women’s Services, 503-654-2288: Shelter and support services for domestic violence
- Kaiser for Kids, 1-800-464-4000: Affordable health for children birth to 18
- Oregon Health Plan, 503-655-8336: Health insurance program
- Oregon Healthy Kids, 1-800-314-5678: Health insurance program for children
- Oregon Safe Net, 1-800-723-3638: Free health and social service helpline
- Prescription Drug Helpline, 503-655-8269: Assistance with obtaining prescriptions
- Oregon Childcare Resource, 1-800-342-6712: Referral services
- Metro Day Care referral, 1-800-695-6988: Includes Clackamas County
- Foster Care Student Hotline, 1-855-840-6036: Foster Care Youth Hotline
- Head Start, 503-675-4565: Preschool for children 3-5
- Clackamas ESD, 503-675-4000: Early intervention for children with disabilities' ages 0-5
- Estacada Library, 503-630-8273: Free internet access and Children’s programs
Estacada Food Pantry and Clothes Closet
- Contact Information
- 504 Plans
- District Suicide Prevention/Intervention/Postvention Plan (Adi's Act)
- Crisis Response Team
Students with disabilities can face academic hurdles for a variety of reasons.
Section 504 of the U.S. Rehabilitation Act of 1973 is designed to help parents of students with physical impairments work with educators to design customized educational plans. These 504 plans legally ensure that students will be treated fairly at school.
504 Plan Basics
Students can qualify for 504 plans if they have physical impairments that affect or limit any of their abilities to:
- walk, breathe, eat, or sleep
- communicate, see, hear, or speak
- read, concentrate, think, or learn
- stand, bend, lift, or work
Examples of accommodations in 504 plans include:
- preferential seating
- extended time on tests and assignments
- verbal, visual, or technology aids
- modified textbooks or audio-video materials
- verbal testing
- excused lateness, absence, or missed classwork
- pre-approved nurse's office visits and accompaniment to visits
- occupational or physical therapy
The goal of 504 plans is for students to be educated in regular classrooms along with the services, accommodations, or educational aids they might need. If you feel that your student might qualify for a 504 Plan, please contact your student's school counselor.
(Adapted from "504 Education Plans" by Steven Bachrach, MD)
District Suicide Prevention/Intervention/Postvention Plan (Adi's Act)
Crisis Response Team
Health Services Team
- Contact Information
- Chronic Health Conditions
- Food Allergies and Sensitivities
- Vision & Hearing Screening
- Orchid Health School Based Health Care
Kelley Kubalek, BSN, RN
- Kendol Tuthill, CNA at Clackamas River Elementary- (503) 630-8552
- Natali Roldan, CNA at River Mill Elementary- (503) 630-8517
- Anabel Morales, CNA at Estacada Middle School- (503) 630-8676
Our Health Services Team includes 1 Registered Nurse and 4 Certified Nursing Assistants.
Our District nurse identifies health needs of students, develops individualized healthcare plans, trains school staff on emergency medial information, monitors for communicable diseases, implements vision screenings and participates in special education teams.
Our Certified Nursing Assistants care for students in the health rooms, monitor medication administration and assists with other health care needs within the school as needed.
Please contact us with any medical concerns regarding your child.
Any medication that is necessary for your child to remain in school can be administered
while they are at school. Before this can happen though, parents or guardians must
complete and sign an Authorization for Medication Administration Form. All medication must come in its original container. If it is a prescription, it must also have
the current prescription label attached to the medication.
Some medications may be carried by the student for self-administration, but a Self-
Medication Agreement must be filed in the school office.
These forms are also available in your schools main office.
Chronic Health Conditions
The District Nurse works closely with parents and school staff to keep students safe and healthy while at school. If your child has a serious acute or chronic health condition, and may need additional help or accommodations while at school, please contact the nurse so we can address your student’s individual health care needs and create a plan that best fits their schedule.
Food Allergies and Sensitivities
If your student has a serious or life threatening allergy, contact the district nurse right away so that an individual healthcare plan can be put into place. If your student has a food sensitivity and requires food substitutions at lunch, such as replacing milk with juice due to a milk sensitivity, a doctor’s note is required to make the substitution. Please print and fill out this form and return it to your school. The forms are also available in your schools main office.
Vision & Hearing Screening
We perform vision and hearing screenings annually in the fall with the assistance of nursing students from Clackamas Community College.
Hearing screenings are given to students in grades K-3, while vision screenings are given to all students in grades K-8.
Vision screenings are performed by the Oregon Lions Sight and Hearing Foundation, using a device called the Spot Vision Screener. The Spot Vision Screener is a handheld, portable device designed to easily detect vision issues from a safe, non-threatening 3 foot distance. You can find more information on this screening device here.
Orchid Health School Based Health Care
In Estacada, we are fortunate to have a partnership with Orchid Health - Wade Creek Clinic, to provide free, quality health care to students in our district. For more information click here.
School Psychology Department
What is a School Psychologist?
Trillium Family Services
Trillium Family Services offers on-site therapy options for Estacada School District students. They are able to address challenges such as depression, ADHD, anxiety, trauma, autism and other mental health concerns that may arise. They accept Oregon Health Plan as well as many private insurance plans. Referrals can be made by your student's school counselor, school social worker or school psychologist. Click here to access their website.
Since 2004, Todos Juntos has provided programming to meet the needs of all youth and families within the Estacada, Molalla, Canby and Sandy communities. Within the Estacada School District they provide some in-school and after school programs, bilingual family resource advocates, early learning parent-child interaction programs, kindergarten transition programs, parenting education programs in English and Spanish as well as year-round community and family engagement events. Click here to access their website.
NW Family Services
Northwest Family Services provides youth outpatient alcohol and drug assessment and counseling services for students in the Estacada School District. Click here to access their website.
Clackamas County Women's Services
Clackamas County Women's Services provides support for students in the district who have experienced domestic violence and/or sexual assault. Click here to access their website.
AntFarm provides various mental health, behavioral health, student engagement and mentoring service programming opportunities to students in the Estacada School District. Click here to access their website.