Student Services

Inclusive Practices is a teaching platform that is built upon a belief and a  mindset, that supports a continuum of services for each and every student in our district.  Each student brings their individual strengths, diversity, and unique personalities to their learning journey.  We support each student's rightful presence in their neighborhood school alongside their peers.

Annual Notice to Parents Regarding Child Identification, Location

Screening and evaluation of students in the Estacada School District under the Individuals with Disabilities Education Improvement Act (IDEA 2004)

This notice is to inform parents of the local responsibilities of Estacada School District for child identification, location, and evaluation activities to be conducted throughout the school year, in collaboration with other public agencies and community resources.

• Estacada School District must locate and identify children with established or suspected disability conditions, regardless of the severity of the disabilities. Child identification efforts include individuals with disabilities, aged birth through 21 years, not enrolled in school, as well as those who attend public and private schools, Head Start, State institutions, other child care or treatment facilities.
• The requirements for child find also apply to all children who are suspected of being a child with a disability and in need of special education and related services, even though they are advancing from grade to grade. Highly mobile children with disabilities, such as migrant and homeless children, must be included in child find activities.
• Estacada School District conducts child identification, location, and evaluation activities by providing public awareness, information dissemination through cooperative efforts with local, regional, and statewide public and private entities, including coordination with the Clackamas Educational Service District Early Childhood Special Education program under Part C of the IDEA for children who will be transitioning by their 5th birthday.
• Any personally identifiable information collected and maintained as part of the child identification, location, screening, referral, and evaluation process by Estacada School District are subject to the requirements of the Family Educational Rights and Privacy Act (FERPA).
• Estacada School District collects “personally identifiable information” to identify, locate, screen, and evaluate children with suspected disabilities during child find. “Personally identifiable information” includes: the name of the child, the child's parent, or other family members; the address of the child; a personal identifier, such as the child's social security number or student number; or a list of personal characteristics or other information that would make it possible to identify the child with reasonable certainty.
• Estacada School District also maintains a record of the number of referrals, evaluations, and children identified as eligible as a child with a disability within each eligibility category, in accordance with annual child count procedures required by federal and State requirements. However, State and Federal child count data are collected and reported utilizing the identification of disability categories. The Federal child count data collection is reported to the State (ODE) on an annual basis. The collection and use of child find data are subject to the confidentiality requirements under IDEA and FERPA. Any “personally identifiable information” collected, stored, disclosed, retained, or destroyed by Estacada School District is maintained in accordance with the FERPA, IDEA, and the Oregon Administrative Rules and the Estacada School District Board Policies & Administrative Rules.
• Estacada School District has developed and maintains a comprehensive, multidisciplinary referral, evaluation, and eligibility process for the identification of children with suspected disabilities.  
• “Evaluation” means procedures used to determine whether a child has a disability under the special education law, IDEA, and the nature and extent of the special education and related services that the child needs. Interagency referrals and other public or private resources may be utilized as appropriate; however, Estacada School District retains the responsibility for ensuring the provision of timely evaluations at no cost to the parents.
• If you know a child who you suspect as having a disability and is in need of special education and related services, please contact the Estacada School District, Student Services Department, at 503-630-6871 Ext. 2905.

Through cooperative community action, we can better serve our youth.

The current Procedural Safeguard Notices were prepared prior to the 2020-21 school year, but will remain in effect until districts and programs are notified otherwise.

Click below to see the current Procedural Safeguards (Parent Rights) in multiple languages. 

K-21 Procedural Safeguards

Independent Educational Evaluation (IEE):

Under the Individuals with Disabilities Education Act (IDEA), parents/guardians may request an independent educational evaluation (IEE) at the Estacada School District’s/public expense if the parents disagree with the results of an evaluation conducted by the district. An IEE is only available in areas in which the district has completed an assessment. The district may pay for an IEE if the evaluation meets the criteria listed below.  Or, the district may refuse to pay for the evaluation and initiate a due process hearing to show that the district’s evaluation is appropriate or that the evaluation obtained by the parents does not meet the district’s criteria. (Parental Safeguards, Oregon Department of Education, (ODE)

• If the parents/guardians disagree with an evaluation for special education that has been conducted by the district, they may request an Independent Educational Evaluation (IEE) within six months of the date of the completed district evaluation.

• The Student Services Administrator will be notified of any request for an IEE and will decide whether to agree to the request or initiate a due process hearing to prove that its evaluation was appropriate.

  • The district may ask why the parents disagree with the evaluation conducted by the district; however, the parents are not required to provide an explanation. 

  • The Administrator may offer to conduct additional assessment.  If the parent agrees to the district conducting additional assessment in lieu of an IEE, this is considered a re-evaluation.

• If the district agrees to the IEE, parents will be given a copy of the policy and procedures, information about where they may obtain an evaluation, and the criteria that must be met. Parent/guardian is responsible for scheduling the IEE with the private evaluator.  The district does not conduct an evaluation planning meeting or get parental consent for the IEE. 

• Parents/guardians may only request one publicly funded independent evaluation for each evaluation completed by the district. 

• Evaluators selected to conduct IEE's must possess the minimum qualifications specified and be located within the greater Portland metro area. Only the cost and portion of the evaluation that is being disputed is covered. District will not pay for other assessments outside of the disputed portion of the evaluation.

• The Administrator will secure a Written Authorization for Release of Information from the parents to allow for the IEE provider to release the report directly to the district.  The district will not pay for the IEE if the parent refuses or revokes consent to release the report directly to the district.

• Results of any evaluation data and other information provided will be considered by the team in making decisions regarding the provision of a Free and Appropriate Public Education (FAPE) as required by the Individuals with Disabilities Education Act.

• Parents have the right to seek independent evaluations at their own expense.  It should be noted that when the same tests are repeated in a short period of time, the validity results decrease.  

• Payment will be denied for any Independent Educational Evaluations completed prior to obtaining written agreement from the District Student Services department.

• IEE results must be considered by the school district if it meets agency criteria.  However, no single assessment or procedure may be used as the sole criterion for determining whether a child is a child with a disability and for determining an appropriate education program for the child, therefore, the results of an IEE cannot be the sole determining factor for eligibility and individualized education programs.

• A list of approved providers will be provided upon request.

Cost Guidelines for Evaluations

An independent, multidisciplinary evaluation will, in most cases, be limited to a total cost of $1,200.  Single disciplinary evaluations will be limited to the following schedule of cost:

• Academic Achievement $350 
• Adaptive Behavior $250 
• Assistive Technology $450 
• Auditory Acuity $200 
• Auditory Perception (CAP) $200 
• Cognitive $450 Vision $150
• Health $250 Functional Vision $200
• Neurological $750
• Motor $300
• Sensory-Motor Integration $350
• Speech and Language $450
• Social/Emotional/Behavioral $450

Costs above these maximal amounts will not be approved unless the parent can demonstrate that such costs reflect a reasonable and customary rate for such evaluative services or if the parents can demonstrate that there are other factors that make the extraordinary costs necessary.

Independent evaluators must agree to release their assessment information and results to the District prior to receipt of payment for services.  The results of the independent evaluation will be considered in the diagnosis, program decisions, and placement of the student with disabilities as required by the Individuals with Disabilities Education Act and/or Section 504 of the Rehabilitation Act of 1973

EXTENDED SCHOOL YEAR (ESY) 
ESY Summer Contact: Jason Hobson, Director of Student Services (503-630-6871 x2906)

Sara Harmon, Admin. Assistant  (503-630-6871  X 2905)

ESY services are provided during the summer for eligible special education students to help them maintain skills that are related to their Individual Education Plan (IEP) goals and objectives.  Regression and recoupment are factors used to determine if a student is eligible for ESY services. ESY services are not the same as summer school.

What are regression and recoupment?

• Regression means that after a school break, a student loses more skills than would be expected of most students.
• Recoupment means that after a school break, a student takes significantly longer to relearn skills than is expected of most students.

Extended School Year Services are not:

•     The same as summer school. 
•     To provide extra educational services - ones that would not otherwise be put on the IEP.
•     To increase the student's skill level from what it was at the end of the school year.
•     To teach new or different skills.
•     To provide families summer activities for their children.
•     To assist families with child care needs.
•     Services provided because it would be "good" or "nice" for the student.

Trillium Family Services offers on-site therapy options for Estacada School District students.  They are able to address challenges such as depression, ADHD, anxiety, trauma, autism and other mental health concerns that may arise.   They accept Oregon Health Plan as well as many private insurance plans.  Referrals can be made by your student's school counselor, school social worker or school psychologist.  Click here to access their website.

Since 2004, Todos Juntos has provided programming to meet the needs of all youth and families within the Estacada, Molalla, Canby and Sandy communities.  Within the Estacada School District they provide some in-school and after school programs, bilingual family resource advocates, early learning parent-child interaction programs, kindergarten transition programs, parenting education programs in English and Spanish as well as year-round community and family engagement events. Click here to access their website.

Northwest Family Services provides youth outpatient alcohol and drug assessment and counseling services for students in the Estacada School District. Click here to access their website.

Clackamas County Women's Services provides support for students in the district who have experienced domestic violence and/or sexual assault.  Click here to access their website.

AntFarm provides various mental health, behavioral health, student engagement and mentoring service programming opportunities to students in the Estacada School District.  Click here to access their website.

This is what we are doing... If you'd like to see more details about our plan click here.